MONKS ORCHARD RESIDENTS' ASSOCIATION RULES

1. NAME
The name of the Association shall be the "Monks Orchard Residents' Association" (hereinafter referred to as "the Association").

2. OBJECTS
The objects of the Association shall be:

• To be absolutely representative of all the residents in its area;
  

• To formulate the opinions of the residents in its area and to lay such opinions before the appropriate authority when desirable;
  

• To stimulate and advance the interests of the residents in its area;

The Association shall be non-party in politics and non-sectarian in religion.

3. MEMBERSHIP
Any person resident in Monks Orchard may become a member on payment of the annual subscription and acceptance by the Association. Membership may likewise be renewed each year. The annual subscription shall be fixed by a General Meeting and shall be due on the 1st January each year.

4. OFFICERS
The Officers of the Association shall include a President, a Chairman, a Vice-Chairman, an Honorary Secretary, and Honorary Treasurer, and an Honorary Membership Secretary, who shall be elected at the Annual General Meeting. Additional officers may at any time be elected by a General Meeting or appointed by the Executive Committee. A General Meeting or the Executive Committee may at any time fill any casual vacancy among the officers. All officers shall hold office only until the conclusion of the Annual General Meeting next after their election or appointment.

5. EXECUTIVE COMMITTEE
The affairs of the Association shall be administered by the Executive Committee which shall consist of the President, the Chairman, the Vice-Chairman, the Honorary Secretary, the Honorary Treasurer, the Honorary Membership Secretary and such other officers and members as may be elected to the Executive Committee at the Annual General Meeting. The Committee may co-opt additional members. Two of the Chairman, Vice-Chairman, the Honorary Secretary, the Honorary Treasurer, the Honorary Membership Secretary and three other members shall be a quorum. Questions arising at any Committee meeting shall be decided by a majority of votes.

6. COMMITTEES
The Executive Committee may appoint such other committees as it thinks necessary. It may authorise any delegation of functions to any person or committee of persons.

7. FINANCE
Expenditure shall be authorised only by minute of the Executive Committee. An auditor or auditors shall be appointed at the Annual General Meeting. A statement of accounts for the last financial year together with the auditor's report thereon shall be presented at the Annual General Meeting by the Treasurer.

8. MEETINGS
The Annual General Meeting shall be held not later than the 31st. March in each year. A General Meeting shall be convened by the Honorary secretary at the direction of two of the Officers or the Executive Committee or upon the requisition in writing of at least 20 members of the Association. Not less than 10 days notice shall be given to each member of each General Meeting, stating the business to be proposed, and no other business shall be transacted.

9. NOTICES
Any notice delivered or sent by post to a person at his last known place of address shall be deemed to have been duly served at the time it was so delivered or, as the case may be, would in the ordinary course of post be received. Notice of any General Meeting shall be deemed to have been given by a notice in the Spring issue of the Associations Newsletter.

10. RESIGNATION BY DEFAULT
If any member of any committee falls to attend three consecutive meetings of such committee, he shall cease to be a member of that Committee, unless the failure was due to some reason approved by that committee before he would have ceased to be a member.

11. DISSOLUTION
The Association may be dissolved by a resolution passed at a General Meeting by a majority of not less than two-thirds of those present and voting. The assets of the Association after the discharge of its liabilities shall be distributed in such manner as shall be determined by the General Meeting, and shall be applied only towards charitable purposes for the benefit of the inhabitants of Monks Orchard and the neighbourhood thereof as may be approved by the Charity Commissioner for England and Wales.

12. ALTERATION OF RULES
These rules may be altered by a resolution passed at a General Meeting by a majority of not less than two thirds of those present and voting.

These rules were approved at the Annual General Meeting of the Association on 22nd March 2002.